Latin America. A frequent failure in the hiring of cleaning services, or in the internal assignment of these tasks, is not establishing workloads for staff, an issue that must be resolved from the administrative levels and from prior planning.

According to Linsa, a Mexican company that offers cleaning services, "maintaining the cleanliness of a large commercial building, a company or a corporate compound of several buildings and offices is an indicator of good management. However, it is not an easy task to carry out."

This is because you must be able to size the expenditure in time and effort required by tasks, both usual and contingency, to delegate them more efficiently, either internally or to external companies.

According to Linsa "in this way, the leaders, employees and collaborators of the office will be able to concentrate on activities and improve productivity".

In that order of ideas Oscar Corona Macías, general director at Limpio Express Gdl, was critical and established as a mistake when companies do not consider the workload for cleaning staff, where he stressed that it usually happens that the property is not measured or analyzed prior to work, so there is no dimension of the need for cleaning.

"This means that no matter how many cleaning companies are hired, or changed, they will all fail to resolve any cleaning incident, and there would be no real continuity of activities; since they will never be able to do everything due to lack of personnel."

Likewise, the general director explained that another frequent one is when the cleaning workload is greater than the real need, that is, when it exceeds the square meters, the number of bathrooms of pieces or sanitary furniture that are in the place, as well as the type of finishes with which the property has.

"The only thing that will happen is that the customer pays more for a service they do not need, since the number of people is not adequate for the infrastructure and they would only be spending money for nothing."

The solution: plan, systematization and improvement
That's why Oscar recommends using software to help build a cleaning plan, how much you should work, measure results and contribute in the organization to continuously improve. "The first thing that determines this system is the inventory of the scope of cleaning, the specific tasks that will be performed, assignment of the frequency of work, the calculation of times and movements, and the total cost of monthly or annual cleaning."

In that sense, the choice of software is something that should be studied thoroughly, as it will depend on the budget and specific needs. A good example of this is the ranking of The 11 best software for cleaning companies of the technological content blog Saasradar, where it locates names, prices and features.

Finally, the vital thing is to understand that above all the important thing is to have a plan that allows to measure and distribute the workloads, which will make use of the data collection, the software and the capacity of the personnel to carry out the cleaning services entrusted.